Dean of Students

Medical, dental or other appointments should be scheduled after school, on school holidays, or during vacation periods.

1. Excused Absences: these include illness of student, unavoidable medical or dental appointments; death in the immediate family; court summons and school-sponsored / pre-approved field trips. ALL OTHER ABSENCES ARE UNEXCUSED.Students will be allowed to makeup work after an excused absence. It is the student's responsibility to see teachers ahead of time to get work that will be missed. Students may receive a zero for work missed due to an unexcused absence.

2. Procedure for being absent: Parent or guardian will notify the school's Attendance Line Only at 760-601-3900 x 6123 each day the student is absent.

3. Procedure for Returning to School after Absence: Xavier is required to keep on file a note signed by a parent or guardian for every student absence. Please use the Absentee Note on our website which includes: 

• The student's name, the date(s) and a specific reason for the absence.
• A legible parent/guardian signature.
• When the student returns to campus this Absentee Note should be brought to the school's office before the start of school in order to be readmitted to classes. Failure to provide the school's office with appropriate documentation upon a student's return may result in disciplinary action. Email and/or fax notification is not permitted.

4. Withdrawal from a Class: Constant tardiness (excused or unexcused) or ten (10) absences (excused or unexcused) in a course (per semester) for ANY REASON other than school-sponsored activities makes a student eligible for withdrawal from the class. If withdrawn, the student will not receive academic credit for the class. Chronic illness will be reviewed individually and every attempt will be made to assist the student academically.

Girl Dress Code

Daily Wear for Girls:

• Shorts, capris, or pants (black, grey or khaki) must fit properly. Pants or shorts must be worn at the waistline and of proper length. Cargo shorts/pants are not allowed. Length of shorts must be approaching the knees.
• Skirts (plaid only) - Must be purchased from Norman's. Must fit properly, be worn at the waist and length must be at the knees.
• Polo shirt (black, gray or white with Xavier logo) - Must be worn at all times. Polo shirts must fit properly and not be too tight. Any clothing worn under the uniform shirt must be either black or white and not extend beyond the uniform shirt. Shirt sleeves may not be rolled up.
• Footwear - Shoes must be worn at all times. All shoes must cover the toes and heel. No Uggs® (or similar style boots), work or combat boots, flip flops, athletic sandals, slippers, CrocsTM (or similar style shoes) or shoes with heels.
• Socks - Socks must be worn and appropriate.  Girls may wear footed tights that are solid black, white or gray in color. Knee high styles are acceptable. Thigh-high styles are not acceptable.

Outer Wear for Girls: All outwear worn during the school day (sweaters, sweatshirts, caps, beanies, visors, other hats, quarter zips, warm ups, etc.) is expected to have a visible Xavier logo.

Mass Wear for Girls: (no hats)
Mass attire required for every Mass between November 1, 2020 - March 1, 2021.
     • Skirt (Pleated, plaid, from Norman's) - Length must be at the knees
     • Grey dress pants with rear pockets.
     • Oxford blouse (long sleeve, white)
     • Dress Shoes - (Solid black, grey or brown*)
        *Athletic, slippers, or high heels are not acceptable for Mass Dress.
     • Xavier Sweater, sweater vest or Xavier quarter zip styles only.

Boys Dress Code

Daily Wear for Boys:

• Shorts or pants (black, gray or khaki) must fit properly. Pants or shorts must be worn at the waistline and of proper length. Cargo shorts/pants or athletic shorts/pants are not allowed. Length of shorts must be approaching the knees.
• Polo shirt (black, gray or white with Xavier logo) Must be worn at all times. Polo shirts must fit properly and not be too tight. Any clothing worn under the uniform shirt must be either black or white and not extend beyond the uniform shirt. Shirt sleeves may not be rolled up.
• Footwear - Shoes must be worn at all times. All shoes must cover the toes and heel. No Uggs®(or similar style boots), work or combat boots, flip flops, athletic sandals, slippers, CrocsTM (or similar style shoes) or shoes with heels.
• Socks - Socks must be worn and appropriate.  

Outer Wear for Boys: All outwear worn during the school day (sweaters, sweatshirts, caps, beanies, visors, other hats, quarter zips, warm ups, etc.) is expected to have a visible Xavier logo.

Mass Wear for Boys: (no hats)
Mass attire required for every Mass between November 1, 2020 - March 1, 2021.
     • Pants (khaki or black) with a belt (khaki or black)
     • Dress Shirt (long sleeve, white)
     • School tie (black and gold stripe) - Must be purchased through Norman's
     • Dress Shoes* - (Solid black, gray or Brown) with dress socks (Solid black or brown)
        * Athletic, tennis, sandals or skate type shoes are not acceptable as dress shoes.
     * Xavier sweater, sweater vest or Xavier quarter zip styles only.

For more information regarding the Dress Code please refer to our Student-Parent Handbook.

All students who enroll at Xavier will automatically be enrolled in the Drug Testing Program and are eligible to be randomly tested.

• Xavier has implemented this drug prevention program for one PRIMARY purpose – to provide our students with a resource they can draw upon when faced with choosing for or against drugs. Some students are able to make that choice on their own without any fear of social pressure; but some are not. We hope this program will help their decision-making in this crucial area.
• Xavier uses Omega Labs to perform the drug tests through hair testing. Thanks to remarkable science Xavier students can now be armed with a powerful tool to resist illegal drugs and those who would lure them into this self-destructive behavior. In addition, this test will allow us to identify those already in need of help more accurately and precisely than ever before. With a snip of hair, a 90-day window of detection is provided that is accurate, reliable and 5-10 times more effective in identifying drug use than urine testing.
• Xavier will randomly select students to be drug tested throughout the school year.  Students may also be selected if there is reasonable suspicion.  Xavier will use trained personnel to perform the hair collections using procedures established by Omega Laboratories and students will be assigned a unique identification number.  The Dean of Students and the Principal will be the only people privy to the identification numbers.
• All hair collections and results will be identified by the unique individually coded number of the student.  No names will be recorded on the collection bag. Test results of students will be confidentially provided by Omega Laboratories to the Dean of Students and the Principal only.   If appropriate, the Assistant Principal, the Student’s Counselor and/or members of the Discipline Board will be privy to results.
• Parents will NOT be notified if a test is negative. Xavier will notify the student‘s parents/guardians of a positive result within 15 days of receipt of the test results.  All test results of students will remain strictly confidential between the student, his or her parents/guardians, the Dean of Students and Principal and the counselor selected by the parents/guardians as discussed below.
• No test result of any student will be disclosed to any person or agency beyond the persons identified above without signed written consent of his or her parents/guardians.  Release of test results of students will be requested by the Dean of Students or Principal for purposes of referral for professional evaluation and possible treatment recommendations.                    
• If a student testing positive wishes to contest the test result, he or she may do so within ten days of notification of the student‘s parents/guardians of the positive result.  Re-tests will be at the expense of the student’s parents/guardians.  Any student who has tested positive on a test administered in the Drug Testing Program remains subject to all disciplinary policies and procedures as outlined in the Student – Parent Handbook.  Xavier College Preparatory personnel will not initiate criminal charges or other legal action against the student or the student‘s parents/guardians based solely on a positive drug test obtained in the testing program.
• Xavier College Preparatory will require a conference between the parents/guardians of a student testing positive and the Dean of Students and/or Principal.  Xavier will recommend that any student who tests positive and the parents/guardians of any such student obtain a substance abuse evaluation through a counselor or community agency.  All costs for the recommended counseling are the responsibility of the parents/guardians.                            
• Any student who tests positive will be retested with every subsequent drug test administered by Xavier at the expense of the student’s parents/guardians until the student graduates or withdraws from Xavier.

FAQ's about the Drug Testing Program

1. Do we have to enroll our son or daughter in the Drug Testing Program?
Yes. Enrollment in the Drug Testing Program is a condition of enrollment for all students.

2. Who else uses Omega Labs to perform drug testing?
Jesuit high schools around the country are leading the way with programs like this. Xavier will be one of several Jesuit high schools drug testing its students. In addition, many other Catholic high schools, public high school districts around the country, Fortune 500 companies, police and fire departments and other businesses perform drug testing.

3. How much hair is cut for the test?
Approximately 20-30 strands of hair from 5 small areas on the crown.

4. What does the test screen for?
Omega Labs offers testing for all of the most commonly abused drugs. These drugs include but are not limited to: marijuana, cocaine, codeine, morphine, oxycodone and oxycontin, vicodin, phencyclidine (PCP), amphetamine, methamphetamine, ecstasy. It does not test for tobacco.

5. Does Xavier have a drug problem and is that why it is implementing the Drug Testing Program?
Xavier wants to protect every one of its students and is willing to do whatever is necessary to empower its students to say “no” to using drugs. If there is only one student at Xavier involved with drugs, we would consider that to be problematic.

6. Who do I contact if I have questions about the Drug Testing Program?
Mr. Pavol Valovic, Dean of Students. You can call 760-601-3900 x 6159 or email him at pvalovic@xavierprep.org.

Download a copy of Xavier's Drug Testing Program

• Returning from Absence Form
• Request an Excused Absence Form
• Parking Registration Form
• Photo Release Form

If it is foreseeable a student will be tardy, one of the student's parents or guardians must inform the school's Attendance Line Only at 760-601-3900 x 6123, and the student must bring a note within 24 hours. All students who are tardy must report to the school's office and obtain an admit slip. Any student 25 minutes late or more is considered absent.

Oversleeping, working on schoolwork or other reasons deemed inappropriate by the Dean of Students are not excuses for tardiness.

Please refer to the Student – Parent Handbook for all other policies and procedures.

At Xavier we use Norman's Uniforms as our preferred vendor. You may purchase uniforms online or visit their temporary location in Palm Desert.*

NORMAN’S UNIFORMS
Phone: (310) 832-8342 – San Pedro Location
Website: www.normansuniforms.com
Your School Code: #34200

* Normans opens his temporary location in Palm Desert on specific dates in the month of August and November.  Dates and times will be released on our weekly e-blast closer to the date.